Benefits Leave Assistant
35.00
$35,000 - $50,000
Job Description and Requirements:
  • PURPOSE:

    The Benefits Leave Assistant oversees and administers leave requests requiring specialized attention, particularly those arising under the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), New Jersey Family Leave Act (NJFLA), New Jersey Family Leave Insurance (NJFLI) and short-term disability plans.

    ESSENTIAL FUNCTIONS:

    1. Communicates with employees regarding their needs for leave and/or modified work schedules. Ensures that employees are aware of their responsibilities and of any documentation and notice required to qualify and to take leave.
    2. Performs timekeeping duties associated with leaves of absence.
    3. Handles the leave administration process from the employee’s initial notice of the need for leave to the return to work. This includes gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA-qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use.
    4. Maintains reasonable communication with employees on leave to facilitate smooth and timely return to work; relays communication between employees and their managers during leave within reason.
    5. Advises managers and employees on the interaction of leave laws with paid time off, workers’ compensation, and short-term and long-term disability benefits.
    6. Oversees the return-to-work process for employees returning from extended FMLA, workers’ compensation, or other leave(s).
    7. Facilitates other leave requests, which may include accommodation requests under the ADA.
    8. Administers other company time-off programs as assigned in accordance with internal policy and applicable laws.
    9. Drafts and/or recommends revisions to county leave policies to ensure compliance with federal, state, and local laws and regulations.
    10. Maintains complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.
    11. Preserves confidentiality of employee medical documentation and files.
    12. Maintains knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws.
    13. Performs other related duties as assigned.

    EDUCATION/EXPERIENCE AND/OR TRAINING:

    • Graduation from an accredited college or university with a Bachelor’s Degree required
    • Two (2) years of relevant experience preferably with municipal, county, state or federal agencies
    • Human Resources Information System (HRIS) experience preferred
    • Completion of specialized certification or training on FMLA/leave administration a plus.

    NOTE: Applicants who do not meet the education requirement may substitute additional experience as indicated on a year-for-year basis with thirty (30) semester hour credits being equal to one (1) year of experience.

    KNOWLEDGE, SKILLS AND ABILITIES:

    • Extensive knowledge of the leave requirements and other legal protections afforded by the FMLA, ADA, and other applicable laws.
    • Excellent written and verbal communication skills.
    • Excellent analytical and problem-solving skills.
    • Excellent organizational skills and attention to detail.
    • Proficient in Microsoft Office Suite or similar software.
    • Ability to learn and navigate a Human Resources Information System.
    • Ability to deal tactfully and effectively with all levels of employees by demonstrating superior customer service skills.
    • Ability to resolve problems and make decisions.
    • Ability to provide information, advice and assistance to employees.
    • Ability to comprehend, analyze and interpret regulations and procedures.

    ENVIRONMENTAL REQUIREMENTS:

    To perform this job successfully, the individual must be able to perform each essential function as well as possess the knowledge, skills and/or abilities required for the position. Persons with mental or physical disabilities are eligible if they can perform essential functions of the job with or without reasonable accommodations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.


How to apply:
  • Individuals will only be considered if they possess the minimum requirements listed above.
  • All applicants: In order to be considered for a job opening, an Application for Employment must be completed for each position. Resumes may be attached but are not considered as substitution for a fully completed job application form. mc-humanresources@co.monmouth.nj.us
  • Mail: Completed applications referencing the job title code on the application to: County of Monmouth, Human Resources Department, 1 East Main Street, Freehold, NJ 07728
  • Phone: To request a Job Application be mailed to you, call 732-431-7300
  • In Person: Monday – Friday 8:30 am – 4:30 pm
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