Monmouth County

Purchasing Clerk

35.00

$29,500

• PURPOSE:
  
  The position of the Account Clerk (Purchasing Clerk) supports the needs of the Informal and Accounts Payable sections of the Purchasing Department. This person functions as a Buyer and Clerk for the daily purchasing needs of the using departments of the County.
  
  ESSENTIAL FUNCTIONS:
  
  • Review requisitions for content of good of service
  • Send requests for quotes to potential vendors
  • Communicate with vendors and departments about the request
  • Award purchase orders to the appropriate vendor
  • Pay invoices (keying payments) for all purchase orders
  • File pending and completed work
  • Scan completed work into Records Information Management (RIM)
  • Examine and verify that entries, postings, and totals are accurate and supporting documents are included
  • Check and compare for completeness various types of documents such as vouchers, requisitions, invoices, bills and receipts
  • Perform various clerical tasks involved in keeping accounts of a simple, routine, and repetitive nature
  
  EDUCATION/EXPERIENCE AND/OR TRAINING:
  
  • Proficient with keyboarding and computer technology in MS Word and MS Excel preferred
  • Proven administrative or clerical experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  
  KNOWLEDGE & ABILITIES:
  
  • Knowledge of methods and procedures involved in the purchase of equipment, materials, and/or supplies.
  • Ability to comprehend and analyze individual supply problems and particular needs of various departments.
  • Knowledge of laws, regulations, policies, standards, and procedures relating to a government purchasing department after a period of training.
  • Knowledge of office methods, procedures, policies, guidelines and equipment used to check, sort, index, store and file records after a period of training.
  • Knowledge of office deadlines, routines, schedules and procedures.
  • Ability to organize work and develop effective work methods.
  • Ability to maintain records and files.
  Ability to check, sort, file, and obtain documents. Ability to understand, remember and carry out oral and written directions.
  • Ability to work effectively with associates, upper management and members of the public concerned with the work of the unit.
  • Ability to give information in person or over the telephone clearly, accurately and in accordance with department regulations and procedures.
  • Ability to performing routine, repetitive, and noncomplex tasks involved in keeping financial and/or other records of a mathematical nature.
  
  ENVIRONMENTAL REQUIREMENTS:
  
  To perform this job successfully, the individual must be able to perform each essential function as well as possess the knowledge, skills, and/or abilities required for the position. Persons with mental or physical disabilities are eligible if they can perform essential functions of the job with or without reasonable accommodations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
  

• Individuals will only be considered if they possess the minimum requirements listed above.
• All applicants: In order to be considered for a job opening, an Application for Employment must be completed for each position. Resumes may be attached but are not considered as substitution for a fully completed job application form. mc-humanresources@co.monmouth.nj.us
• Mail: Completed applications referencing the job title code on the application to: County of Monmouth, Human Resources Department, 1 East Main Street, Freehold, NJ 07728
• Phone: To request a Job Application be mailed to you, call 732-431-7300
• In Person: Monday – Friday 8:30 am – 4:30 pm

In order to view or download the application you will need the latest version of the Adobe Acrobat Reader, free software for viewing and printing PDF files. Get Adobe Reader