Purchasing Assistant
35.00
$32,500
Job Description and Requirements:
  • PURPOSE:

    The position of the Analyst Trainee (Purchasing Assistant) facilitates the needs of the Formal Bid Section of the Purchasing Department and serves in the role as the Contract and Insurance Coordinator.

    ESSENTIAL FUNCTIONS:

    • Review requisitions from Departments for goods and services
    • Review bid specifications for goods and services
    • Prepare legal advertisements
    • Communicate with vendors and departments
    • Enter bid responses into the Monmouth County Purchasing System (MCP)
    • Award purchase orders to various vendors
    • Prepare resolutions for County Commissioner Meetings
    • Prepare documentation for submission to the Office of the State Comptroller
    • Process and transmit contracts
    • Enter insurance information into MCP
    • Review insurance coverage for compliance with bid specifications
    • Prepare notes for Purchasing Director for County Commissioner Meetings
    • File and scan various documents daily
    • Maintain records of bid bonds

    EDUCATION/EXPERIENCE AND/OR TRAINING:

    • Graduation from an accredited college or university with a Bachelor’s Degree required
    • Two (2) years of relevant experience preferably with municipal, county, state or federal agencies
    • Purchasing experience within a local government agency preferred

    NOTE: Applicants who do not meet the education requirement may substitute additional experience as indicated on a year-for-year basis with thirty (30) semester hour credits being equal to one (1) year of experience.

    • Proficient with computer technology in MS Word and Excel preferred
    • Strong oral and written communication skills
    • Proven administrative experience
    • Knowledge of office management systems and procedures
    • Excellent time management skills and ability to multi-task and prioritize work
    • Attention to detail and problem solving skills
    • Strong organizational and planning skills

    KNOWLEDGE & ABILITIES:

    • Knowledge of methods and procedures involved in the purchase of equipment, materials, and/or supplies.
    • Ability to comprehend and analyze individual supply problems and particular needs of various departments.
    • Knowledge of laws, regulations, policies, standards, and procedures relating to a government purchasing department after a period of training.
    • Knowledge of office methods, procedures, policies, guidelines and equipment used to check, sort, index, store and file records after a period of training.
    • Knowledge of office deadlines, routines, schedules and procedures.
    • Ability to organize work and develop effective work methods.
    • Ability to maintain records and files.
    Ability to check, sort, file, and obtain documents. Ability to understand, remember and carry out oral and written directions.
    • Ability to work effectively with associates, upper management and members of the public concerned with the work of the unit.
    • Ability to give information in person or over the telephone clearly, accurately and in accordance with department regulations and procedures.
    • Ability to performing routine, repetitive, and noncomplex tasks involved in keeping financial and/or other records of a mathematical nature.

    ENVIRONMENTAL REQUIREMENTS:

    To perform this job successfully, the individual must be able to perform each essential function as well as possess the knowledge, skills, and/or abilities required for the position. Persons with mental or physical disabilities are eligible if they can perform essential functions of the job with or without reasonable accommodations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.


How to apply:
  • Individuals will only be considered if they possess the minimum requirements listed above.
  • All applicants: In order to be considered for a job opening, an Application for Employment must be completed for each position. Resumes may be attached but are not considered as substitution for a fully completed job application form. mc-humanresources@co.monmouth.nj.us
  • Mail: Completed applications referencing the job title code on the application to: County of Monmouth, Human Resources Department, 1 East Main Street, Freehold, NJ 07728
  • Phone: To request a Job Application be mailed to you, call 732-431-7300
  • In Person: Monday – Friday 8:30 am – 4:30 pm
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